Mailing Lists (Mailman)

Run a discussion group or announcement list on your own domain with Mailman. A single message to the list address reaches every subscriber, and members can join or leave on their own.

What Mailman Is

Mailman is the mailing-list manager built into cPanel. Each list has its own address, such as [email protected]. Anything sent to that address is distributed to every subscriber, and Mailman handles subscriptions, unsubscriptions, and message archiving for you.

Warning Mailing lists are for opt-in subscribers who have chosen to receive your messages. Do not import purchased lists or send cold, unsolicited bulk mail — doing so can get your domain and the mail server blacklisted.

Creating a List

Log into cPanel and scroll to the Email section.
Click Mailing Lists.
Enter a name in the List Name field — this becomes the part before the @, giving you [email protected].
Select the Domain the list belongs to.
Set an administrator Password and confirm it. You will need this to manage the list later.
Choose whether the list is Public or Private.
Click Add Mailing List.

Public vs Private Lists

Public — The list appears in Mailman’s public index and anyone can view the archive and request to subscribe.
Private — The list is hidden from the public index and the archive is restricted to members. Best for internal or membership lists.

Managing the List in Mailman

In cPanel, open Mailing Lists and find your list in the Current Lists table.
Click Manage next to the list to open the Mailman administrative interface.
Enter the administrator password you set when creating the list.
Use the category links (General Options, Membership Management, Privacy Options, and more) to configure the list.

Tip Set a clear description and a welcome message under General Options so new subscribers know what they signed up for.

Adding and Removing Subscribers

In the Mailman admin interface, open Membership Management.
Choose Mass Subscription to add addresses — enter one email per line.
Choose Mass Removal to unsubscribe addresses in bulk.
Use Membership List to search for and edit individual members.

Note Only add addresses that have genuinely opted in. Consider enabling a confirmation email so subscribers verify their own address.

Moderation and Message Approval

Under Privacy Options » Sender Filters you can require that messages be approved before they go out:

Set new members to moderated so their first posts need approval.
Held messages appear under Tend to pending moderator requests, where you can Approve, Reject, or Discard each one.

Moderation is a good way to keep an announcement-only list free of off-topic replies.

Getting Help

If a list is not delivering or you are unsure about a Mailman setting, open a support ticket and our team can take a look.